Terms and Policies

 All BRC core facilities operate under University Policy 3.10, Recharge Operations and Service Facilities.

Guidelines for Acknowledgement and Authorship

Researchers should specifically acknowledge the Cornell University Biotechnology Resource Center (BRC) in all publications and grant applications that are enabled by BRC core facilities' resources and services or include contributions by BRC core facility directors or staff.  In addition, grants should be cited as follows:

  • NIH 1S10OD010693-01 for data collected on the Illumina HiSeq 2500 
  • NIH 1S10RR025449-01 for data collected on the Thermo Scientific LTQ Orbitrap Velos
  • NIH 1S10OD017992-01 for data collected on the Orbitrap Fusion Mass Spectrometer
  • NIH S10RR025502 for data collected on the Zeiss LSM 710 Confocal
  • NIH S10OD012287 for data collected on the ZEISS/Xradia Versa 520 X-ray Microscope (CT)
  • NIH S10OD010605 for data collected on the Andor/Olympus Spinning Disk Confocal 
  • NIH 1S10OD016191 for data collected on the VisualSonics Vevo-2100 ultrasound
  • NYSTEM CO29155 and NIH S10OD018516 for data collected on the inverted Zeiss LSM880 confocal/multiphoton microscope (i880)
  • NIH S10OD018516 for data collected on the upright Zeiss LSM880 confocal/multiphoton microscope (u880)
  • NSF 1428922 for data collected on the Zeiss Elyra super resolution microscope
  • NIH S10OD023466  for data collected on the LaVision light sheet micrsocope

Include BRC core directors or staff as co-authors when they provide a significant intellectual contribution to the published research.  Include BRC core directors or staff as co-PI or co-investigators in grant applications when they provide a significant contribution to the grant proposal and scientific/intellectual leadership for the proposed work.  Please follow these guidelines:

Payment Policies

When Placing an Order:

Departmental Account Numbers:  Customers from Cornell University departments and other academic units located on campus in Ithaca NY, Geneva NY or Cornell Tech in NYC, may provide us with a Cornell account number.  This payment method is not available to customers from the Weill Cornell Medicine (NYC, NY, or Doha, Qatar), or from the BTI, USDA-ARS or other associated or external institutions.  
Purchase Orders:  When paying by purchase order, the PO must identify both the researcher and the principal investigator, the dollar amount, duration and the specific service and facility (e.g., Genomics, Imaging, etc.).  You may submit an electronic copy of the PO to BRC_payment@cornell.edu, fax the PO to (607) 254-6379 or mail the PO to:

Biotechnology Resource Center
Institute of Biotechnology
Cornell University
130 Biotechnology Building
Ithaca, NY 14853-2703

When paying an invoice against a purchase order:

Payment due date and late notices:  Payment is due net 30 days from the invoice date.  We will send late notices at 60 days and every 30 days thereafter.  At 90 days, our accounts receivable department will contact the institution's accounts payable and inform them that the core users whose invoices have not been paid will be denied service until the account is settled.  We will also contact the affected core users directly.  At 120 days, we will refuse service to anyone from the core users' Cornell department or external institution, whichever applies, until the account is settled. We will inform accounts payable and all of the core users from that Cornell department or external institution, whichever applies, of this situation.

Checks: Checks may be mailed to Cornell University, PO Box 6705, Ithaca, NY 14851-6705 Please reference the invoice number(s) being paid with the check.

Wire Transfers/EFT:  We accept wire transfers. Please contact brc_payment@cornell.edu or phone 607-255-3858 to receive routing information and EVERY TIME you are conducting a transfer.

Credit/Payment Cards:  We can accept credit and other payment cards (Visa, Mastercard, Amercian Express, Discover). You may pay for invoices with a card using our online payment portal at https://cores.lifesciences.cornell.edu/makeapaymentPlease contact brc_payment@cornell.edu or phone 607-255-3858 if you need to make payment with a card but cannot use our online portal. Please note: do NOT ever send e-mail containing your payment card information.

Billing questions and disputes: 

Any questions regarding the Biotechnology Resources Center (BRC) invoices and billing should be directed to:

Emily Sampson
Biotechnology Resource Center
Institute of Biotechnology
Cornell University
130 Biotechnology Building
Ithaca, NY 14853-2703
Tel: (607) 255-3858
E-mail: BRC_payment@cornell.edu

BRC core facility directors may be asked to become involved in working with the core user towards resolution of any unresolved billing discrepancies.  

Internal versus external pricing

 The status of a core user in regards to external versus internal pricing is based on the funding source of their payment.  Payments made with funds sourced from the following Cornell University academic units and associated institutions are considered internal to Cornell University:

  • Cornell University (Ithaca, NY, and Geneva, NY)
  • Weill Cornell Medicine (NYC, NY, and Doha, Qatar)
  • Cornell Tech (NYC, NY)
  • Boyce Thompson Institute for Plant Research (BTI)
  • USDA-Agricultural Research Service (USDA-ARS) (units in Ithaca, NY, and Geneva, NY)

Data Retention

Data generated by the BRC is made available to the core user for a minimum of 30 days.  Except as noted for specific services, storage and backup of the core users' data is the core users' responsibility.  Beyond 30 days, any data still stored by any BRC core may be retrieved by request for an additional fee. No guarantee is made about the availablity of data after 30 days.  Facility users who wish to discuss data retention and management options are encouraged to contact our Bioinformatics facility at BRC_bio-it@cornell.edu

Data Return Time

Turnaround time (data return time) is extremely important.  Our goal is to provide high quality results in the shortest possible time.  We routinely track the time between sample submission and data return.  For this purpose, turnaround time is defined as the number of days between the day the sample is checked in and the day the results are returned (e.g., posted on our website).  Samples are considered checked in only after an order, samples and valid payment information have been received (see our payment policy above).  Only business days (Monday through Friday) are included in our calculation.  To discuss the turnaround time you can expect when submitting samples, please contact us.


Commercial Software Usage and Subscriptions Policies